Understanding Recurring Entries
Recurring entries are a powerful tool in accounting that allow you to automate transactions that happen regularly. Instead of manually recreating the same invoice, bill, or expense each time, you can set it up once and have the system generate it for you on a set schedule.
What is a Recurring Entry?
A recurring entry is a transaction—such as an invoice, bill, or expense—that is automatically created at regular intervals. These entries follow a predefined schedule, helping ensure consistency and saving time on repetitive tasks.
When Should You Use Recurring Entries?
Recurring entries are especially useful for transactions that happen on a predictable basis with the same amount each time. Common examples include:
Monthly rent or lease invoices
Regular vendor bills (e.g., utilities, subscriptions)
Routine expenses (e.g., software fees, maintenance costs)
Using recurring entries helps reduce manual work, minimizes errors, and ensures that important transactions are never missed.
How to Create a Recurring Entry
You can set an entry as recurring while creating an invoice, bill, or expense by following these steps:
Go to Accounting Tasks
Complete the entry as you normally would
Select Post as Recurring
Enter the following details:
Name of the recurring task
Start date (and end date, if applicable)
Interval (e.g., weekly, monthly)
Once saved, the system will automatically generate the entry based on your selected schedule.
Managing Recurring Entries
To view all your recurring entries:
Go to Accounting Tasks
Select the Recurring Entry task
From here, you can manage your entries. If you need to make changes or remove one:
Click the three-dot (kebab) menu on the right side of the entry
Select Edit or Delete as needed