Record bills from suppliers that need to be paid in the future with Enter Bill. The bill information will be saved in Payables to manage and make payments.
A Bill is the property paying money.
From the Task page click on Enter Bill
Select the property and owner that the bill is for
Select the supplier from a list of existing suppliers. New suppliers can be added on the property details
Enter the bill details: bill date, due date and bill number
Check Apply GST/HST if you are recording GST/HST to be remitted
Select the appropriate expense account for the bill
Enter a unit number for any bills that are related to a specific unit
Enter a description of the bill
Enter the amount on the bill. If apply GST has been selected enter the before tax amount
Click Post to record the bill for payment
You can also select Post and New which will allow you to post and create a new bill without redirecting the page
Or Post Recurring which will allow you to schedule the bill to recur (you would use this if you are posting regular monthly charges like utilities or monthly service contracts outside of the lease agreement)
Other options when entering a bill for property management customers
Bill mark ups
If the payee is a supplier or contractor an option to select Mark up on the bill will display. If selected, a second bill for that property will be created for the mark up amount plus any taxes.
Mark up gl accounts and rates can be established in the accounting settings, under Maintenance Billing.
Revenue entries for administrative accounting
If the payee is your company an option to select Create revenue entry for [company name] will display. If selected, an invoice for your company's administrative accounting will be created matching the bill entered for the property.
What happens to the bill after it's created?
Once posted, the bill is recorded in Payables and will remain unpaid until a payment is made against it.
An unpaid bill increases Accounts Payable until the bill is paid.
To edit a bill, go to the Payables tab in accounting, open the bill by selecting anywhere on the line, go to the Payables tab in accounting, open the bill by selecting anywhere on the line, select the three dot menu in the top right and click (only possible if it has not been paid).
If the bill has been paid you will need to delete the linked entry on the bottom of the bill by selecting the three dot menu, select delete (only possible if the bill was posted as paid, not possible if there was an actual payment processed in Propra as you cannot delete a real transaction).