Creating a New Lease

New leases can be added on a unit or can be automatically generated when an application is approved in a Campaign.

To create a lease on a unit: 

• Locate the unit you are wanting to add a new or upcoming lease to.  
• If the unit is currently empty, click Create Lease; if there is an existing lease, click Add Upcoming Lease. 
• Select the Lease Term type as 1 year, month-to-month, or a custom term which can be defined in monthly or yearly increments.
  • In the terms table, double click or use the pencil next to the dates to edit the Lease start and end dates. 
  • Clicking the toggle next to Auto Renew will allow you to define whether you would like to auto-renew this lease for a monthly, yearly, or custom term.
• Click Next: Additional Provisions.
  • Define whether pets, parking, storage, and smoking are allowed along with any utilities included as part of the lease.
• Click Next: Payment Details
  • Enter the base rent in Starting Rent. Enter the Security Deposit*
    • If accounting is activated, when the lease is created a journal entry for the security deposit amount will automatically be created in the Receivables table.
      
  • If there is a rent schedule or rent incentive, selecting to activate either of those will present additional options and prompts for more details.
  • If there are additional monthly fees, you can use the dropdown list to select the appropriate fees and then fill in the amounts once your options are selected.
• Click Next: Select Residents.
  • Existing tenants can be added by searching for their name or email address. If you need to create a new tenant, select Add New Tenant and follow the prompts. 
• Click Next: Review Residents
  • Select which of your tenants are lease holders and who will be responsible for paying the rent. If more than one tenant is selected as a payee, you can adjust the amount that each is obligated to pay.
  • To send the welcome email from Propra that includes instructions for accessing the tenant portal and requesting maintenance, turn the toggle on for Send all residents a welcome email?
• Click Next: Payee Details.
  • Here you can define the preferred payment method for the tenant. By doing so, you'll be able to automate the posting process for deposits when it comes to fee collection. 
• Click Create Residency. 

The lease will now be created and attached to the unit.