Lease Renewals in Propra
Easily send lease renewal offers to tenants for signature directly through Propra. The process is fully digital, allowing you to generate, prepare, and send renewal documents without leaving the platform.
Review Upcoming Lease Expiries
Start by reviewing your dashboard to see which leases are nearing expiry—typically around 90 days in advance. At this stage, confirm with owners whether they want to renew, increase rent, or make changes.
Once confirmed, use your dashboard (based on your selected expiry threshold) to identify and select the leases, then proceed with sending renewal offers.
Creating a Lease Renewal
To get started:
Navigate to the Lease Page
Click on Manage Terms and Fees
Click on Add Term and make adjustments if needed. Click through the pages and save.
When you are back on the lease page select Generate Form
Choose Lease Renewal
Click Add New
If you’ve uploaded a custom lease form in your account settings, it will be available to select. Otherwise, the default Propra lease renewal form will be provided.
Preparing the Lease Renewal
Once your form is selected:
Fill out all required text fields in the document if there are any
Select the appropriate lease start and end dates
You have two options:Generate the lease form (this will not send to anyone but you can print it)
Send documents to the lease holders for signature
You have two options at this stage:
Save as Draft: Save the lease offer so another team member can review or complete it later
Sign and Send: Complete your portion and send the document to tenants for signature
Sending for Signature
When you select Send for Signature:
The renewal document is sent to all tenants listed on the lease
Tenants will receive an email prompting them to sign
Important:
The document will only be sent to tenants who have a valid email address on file. If the tenant does not have a resident portal account they will be prompted to create one to sign the document.
Tracking Lease Renewals
After sending the renewal:
Go to the Signatures from the dashboard dropdown menu
View all pending lease renewals in one place
From here, you can:
Check the status of each renewal
See whether signatures are pending or completed
Identify renewals that have been dismissed
After the renewal is signed by all parties, the document will be stored in the Lease Documents tab. Residents can download the document after signing and you can share the document with the resident or owner from the lease documents tab by selecting the three dot kabob menu and select Share.
