If you have multiple tenants who pay using the same method and want to save time processing their deposits, the Multi-Unit Deposit task can help. This feature allows you to create a single deposit that applies to outstanding receivables for a selected group of properties (or teams) using a specific payment method.
For example, if you receive all your cheque deposits on the first of the month, you can post them in one batch instead of selecting each payment individually from the Receivables tab. The system will group all outstanding receivables for the selected properties that match the chosen payment method.
Before You Begin
To ensure this task runs correctly, each tenant or owner must have the correct preferred payment method set up in their profile.
To update a tenant’s or owner’s payment method:
Search for the tenant or owner and open their Financials tab.
Click the pencil icon next to their current payment method.
Select the new preferred payment type and save your changes.
Running the Multi-Unit Deposit Task
Go to the Task page and select Multi-Unit Deposit.
Enter the posting date.
Select the properties or teams you’d like to include in the deposit batch.
Choose the payment method.
Click Create.
On the next page, you can review and adjust the batch details:
To exclude a tenant or owner, remove the checkmark next to their name.
To modify an amount, click the pencil icon beside it.
Your total deposit amount will automatically update based on these changes.
Finalizing the Deposit
When you’re ready, click Post Multi-Unit Deposit and confirm your action.
All selected line items will be removed from Outstanding Receivables once the deposit is posted.