Deposits allow you to record payments from tenants or owners against their outstanding invoices. This keeps your books accurate and ensures receivables are up to date. If tenants or owners have available credits, you can also apply them to reduce their balance owing.
Steps to complete
From the Receivables page select the invoices that you wish to deposit (do this in batches for the posting date and payment method - For example select all of the payments that were collected on the first of the month for all e-transfers)
2. Click Post in the top right corner
3. Enter a posting date, this should match the date the funds appeared in your bank account.
4. Select the account the funds are being deposited to
5. Select the payment method for the funds you are depositing
6. Add or edit the reference number and description if needed
The amount defaults to the outstanding amount, review and make any necessary changes
Click Post to record the deposits
9. After posting, the deposit is shown under receivables, under paid filter. The rent invoice is marked as paid, your outstanding receivables are reduced.
If a mistake is made — for example, in the date, account, or amount — the deposit can be edited or reversed, and then reposted correctly.
On the Receivables page, use the Status filter to select “Paid.” Then search for the tenant or owner’s name.
2. Alternatively, you can go to the Lease page, open the paid invoice, scroll down, and view the linked entries.
3. Open the deposit. In the top-right corner, click the three dots and select Edit.
From here, you can update the bank account, date, payment type, and description as needed.
Tips for success:
Match the bank account. Make sure the account you select matches the actual bank account the funds were deposited into.
Double-check amounts. The system defaults to the full outstanding balance — adjust if the tenant only paid part of the invoice.
Confirm posting dates. Use the date the funds cleared in your bank account, not the date you processed the payment.
Attach supporting documents. Keep screenshots, receipts, or scanned cheques with the entry if possible for better audit trails.
Review before finalizing. Take a moment to review selected invoices, amounts, and accounts before clicking Post — it’s much easier than reversing later.
Reconcile regularly. Compare deposits in the system to your bank statement on a weekly or monthly basis to catch issues early