Skip to main content

Rent Roll

Here is how to create a Rent Roll in Propra

Karyn Millar avatar
Written by Karyn Millar
Updated this week

Rent Roll Task: Creating Tenant Rent Invoices

The Rent Roll task in Propra is used to generate monthly rent invoices for your tenants. This is one of the most important accounting workflows, as it ensures rent charges are created accurately and posted to your receivables on time.

Propra offers three different ways to run a rent roll depending on how your company prefers to manage rent posting.

What Does the Rent Roll Do?

Running a rent roll will:

  • Create rent invoices for tenants

  • Post the invoices to the Receivables page

  • Ensure rent is billed consistently each month

  • Support automated collection when using Autopay

Three Ways to Run a Rent Roll

Propra allows you to generate rent invoices in one of three ways:

1. Manual Rent Roll

You choose when to run the rent roll and post invoices yourself.

2. Recurring Rent Roll

Invoices are automatically posted on the day of the month you select.

3. Automatic Rent Roll with Autopay

When Autopay is enabled, Propra automatically posts rent invoices in the morning on the last business day of the month.

Important Rule: Manual Rent Roll Cannot Be Used with Autopay

If Autopay is turned on, you cannot run a manual rent roll.

This is a built-in safeguard to prevent duplicate rent invoices from being created.

Viewing Upcoming Rent Charges with Autopay Enabled

If Autopay is enabled and you simply want to preview what rents will be posted, you can run the Rent Comparison Report.

This report shows:

  • All properties

  • Each unit and payee

  • The rent amount that will be billed

This is the best way to review rent charges without manually posting invoices.

Turning Off Autopay for a Property

If you disable Autopay for a specific property, you can run a manual rent roll for that property.

However, once a property is turned off Autopay:

  • Autopay will not run rent roll for that property

  • This prevents duplicate invoices from being created

How to Run a Manual Rent Roll

To create rent invoices manually:

  1. Navigate to Accounting Tasks

  2. Select the Rent Roll task

  3. Choose the following settings:

    • Month

    • Properties

    • Due Date

  4. Click Run Task

Propra will first generate a preview list of the rent invoices that will be created.

  1. Review the invoice amounts carefully

  2. Once confirmed, click Post Rent Roll

This will create the invoices and post them to the Receivables page.

How to Set Up a Recurring Rent Roll

Recurring rent roll automatically posts invoices each month on a scheduled date.

To enable it:

  1. Go to Accounting Tasks

  2. Locate the Rent Roll task

  3. Select the three-dot menu

  4. Click Recurring

Enable Recurring

  • Toggle Enabled on
    (Purple indicates it is active)

Configure Your Schedule

Enter:

  • The posting date you want invoices created on

  • The posting period start date
    ​(Make sure this is set for the next month)

  • Properties (or select by team)

  • Due date for invoices

Once saved, you will see a clock icon on the Rent Roll task, indicating it is scheduled.

Propra will now automatically post rent invoices on the selected date each month.

Rent Roll with Autopay

When Autopay is enabled, Propra automatically posts the rent roll:

  • In the morning

  • On the last business day of the month

Important Requirement

Autopay must be activated before the last business day of the month in order for the rent roll to run automatically.

Once a rent invoice is posted in the receivables page the tenants portal will be updated showing them that they have an obligation (owed amount).

Did this answer your question?