The Portfolio Disbursement Report provides a high-level summary of owner balances and available funds across your portfolio. This report helps you understand how owner funds have been affected by revenue, expenses, reserves, prepayments, and owner payouts while providing a clear picture of each property's current financial position.
This report is commonly used to review owner balances, verify available funds before processing payouts, and understand how portfolio activity impacts ending bank balances.
What Does This Report Show?
The Portfolio Disbursement Report displays a summary for each property and owner, including:
Property
Owner
Beginning Bank Balance
Revenue Received
Management Fees Paid
Other Expenses Paid
Reserve Amount
Prepayments
Outstanding Bills
Owner Payout
Ending Bank Balance
Each row represents the financial position of a property and owner based on the selected reporting period.
Understanding the Columns
Beginning Bank Balance
The bank balance at the start of the reporting period.
Revenue Received
The total revenue received during the reporting period, such as rent payments and other income.
Management Fees Paid
The management fees that have been charged and paid during the reporting period.
Other Expenses Paid
Expenses that have been paid from owner funds during the reporting period.
Reserve Amount
Funds being held in reserve and not available for owner disbursement.
Prepayments
Amounts that have been collected but are intended for future periods.
Outstanding Bills
Bills that have been entered into the system but have not yet been paid.
Owner Payout
The amount currently available to be paid to the owner based on the property's financial activity.
Ending Bank Balance
The remaining bank balance after all revenue, expenses, reserves, prepayments, outstanding bills, and owner payouts have been considered.
If an owner payout has already been processed, that payout will already be reflected in the Ending Bank Balance calculation.
When to Use This Report
The Portfolio Disbursement Report is useful for:
Reviewing owner balances before processing payouts.
Understanding available funds by property and owner.
Monitoring reserves and outstanding bills.
Identifying properties with negative balances or funding shortages.
Reconciling owner disbursements.
Reviewing the overall financial position of your portfolio.
Report Totals
At the bottom of the report, totals are displayed for each financial column, providing a portfolio-wide summary of:
Beginning Bank Balance
Revenue Received
Management Fees Paid
Other Expenses Paid
Reserve Amounts
Prepayments
Outstanding Bills
Owner Payouts
Ending Bank Balance
These totals allow you to quickly review the overall financial position of your portfolio and verify that owner funds, expenses, reserves, and available balances align with your expectations.
Important Notes
Owner payouts shown on the report represent the current payout amount available at the time the report is generated.
Outstanding bills reduce the funds available for owner disbursement.
Reserve amounts are excluded from available owner funds.
If owner payouts have already been processed, they are reflected in the Ending Bank Balance.
Totals at the bottom of the report provide a summary across all properties and owners included in the report.
The Portfolio Disbursement Report provides a valuable snapshot of owner funds and portfolio cash positions, helping you make informed decisions about owner payouts and property finances.