GST filing frequency determines how and when GST/HST payable entries are generated during the GST remittance process. Selecting the correct filing frequency is important to ensure GST/HST is tracked and remitted properly for each owner.
Where to Set GST Filing Frequency
There are multiple places in Propra where GST filing frequency can be selected depending on how the owner and company are managed.
Company Level
Account Settings > Accounting > Company Information
This setting applies to the management company itself. It is important to configure this if administrative accounting is being completed in Propra.
Owner Level
Owners > Financials
This setting is used for specific commercial property owners and determines how GST/HST remittances are handled for that owner.
Understanding Posting Date vs Filing Date
Posting Date
The posting date is either:
The date of the bill or transaction, or
The date you are running the GST remittance task
Filing Date
The filing date represents the end of the earnings period in which GST/HST must be remitted.
The filing frequency determines which reporting period is evaluated based on the filing date.
The posting date determines when transactions are included in the accounting records, while the filing date determines the reporting/remittance period.
GST Filing Frequency Options
None
Used for:
Residential property owners
How it works:
When the GST remittance task is run, no GST payable will be generated for this owner.
This option should generally be used when GST/HST remittance is not applicable.
Self
Used for:
Commercial property owners who remit GST/HST themselves
How it works:
The GST payable for this owner will be created every time the GST remittance task is run, provided there is a balance in the GST account as of the filing date.
The system calculates the net GST balance, including:
GST collected
GST paid
A payable is then created directly to the owner instead of the Receiver General.
This works similarly to a regular owner payout and allows the GST/HST amount to appear separately on the income payout report so the owner can clearly identify the portion that must be reserved for remittance.
Monthly
Used for:
Commercial property owners where the property manager remits GST/HST on behalf of the owner
Owners required to remit monthly
How it works:
A GST payable will generate every time the GST remittance task is run if there is a GST balance as of the filing date.
The system calculates the GST account balance for the previous month, including:
GST collected
GST paid
A payable is then created to the Receiver General vendor so the management company can remit GST/HST to the government.
Important: The Receiver General must be set up as a vendor.
Example
If you run GST with a filing date of April 30, the payable will generate if there is a balance in the GST account.
Quarterly
Used for:
Commercial property owners where the property manager remits GST/HST on behalf of the owner
Owners required to remit quarterly
How it works:
A GST payable is only created when the filing date falls within the last month of the previous fiscal quarter, based on the owner’s fiscal year-end settings.
The system calculates the GST account balance for the previous fiscal quarter, including:
GST collected
GST paid
A payable is created to the Receiver General vendor for remittance.
Important: The Receiver General must be set up as a vendor.
Example
If the fiscal quarter is January to March, the payable will only generate when the filing date falls in March.
Yearly
Used for:
Commercial property owners where the property manager remits GST/HST on behalf of the owner
Owners required to remit annually
How it works:
A GST payable is only created when the filing date falls within the last month of the previous fiscal year, based on the owner’s fiscal year-end settings.
The system calculates the GST account balance for the previous fiscal year, including:
GST collected
GST paid
A payable is created to the Receiver General vendor for remittance.
Important: The Receiver General must be set up as a vendor.
Example
If the fiscal year is January to December, the payable will only generate when the filing date falls in December.
Important Notes
Filing frequency controls the reporting period used during GST remittance.
Filing date determines which reporting period is evaluated.
Posting date determines when transactions are included in accounting activity.
GST payable entries are generated based on:
Filing frequency
Filing date
Current GST account balance
Fiscal year-end settings
Quarterly and yearly remittances only generate during the appropriate reporting periods.