Creating a Bank Group in Propra
A Bank Group in Propra is used to organize properties and owners together for bank reconciliation purposes. Completing this setup allows you to perform account reconciliations and properly match transactions against your bank statements.
This article is intended for users who:
Are not using AutoPay
Are not directly linking their bank account
If you are using AutoPay, you must first add your bank account through the AutoPay settings before creating your reconciliation setup. You can refer to the linked AutoPay setup article for instructions.
What Is a Bank Group?
A Bank Group is a collection of:
Properties
Owners
Bank-related accounting activity
Grouped together for reconciliation purposes.
The group tells the reconciliation system which properties and owners belong to a specific operating bank account.
This allows accounting teams to:
Match transactions against bank statements
Review deposits and withdrawals accurately
Reconcile trust or operating accounts
Keep property accounting organized
Without a Bank Group, the system does not know which properties and owners should be reconciled together.
Why Bank Groups Matter for Reconciliation
Property management companies often manage:
Multiple properties
Multiple owners
Multiple bank accounts
A Bank Group helps separate and organize those financial records correctly.
For example:
One operating bank account may manage several properties
Another account may only belong to one owner portfolio
Creating the correct group ensures:
Accurate reconciliations
Proper reporting
Cleaner accounting records
Easier month-end balancing
How to Create a Bank Group
Step 1: Open Account Reconciliation
Navigate to:
Accounting > Tasks > Account Reconciliation
Instead of clicking directly into the reconciliation task:
Select the three-dot menu
Choose Manage Groups
Step 2: Create a New Group
Select:
Create New Group
You will then be prompted to:
Enter the group name
Continue to the property and owner selection page
Choose a name that clearly identifies the bank account or portfolio being reconciled.
Examples:
Main Operating Account
Trust Account A
Calgary Portfolio Account
Step 3: Select Properties and Owners
On the next page:
Select the properties for the group
Select the matching owners
Important
Make sure the owner selected is the correct owner associated with the property.
Incorrect owner selections can create reconciliation issues later.
Can't Find the Property or Owner?
By default, the system may only display:
Properties
Owners
That already have accounting activity or entries in the system.
If you do not see the property or owner you need:
Select View All Owners/Properties
The full list will appear
This allows you to include newly created properties or owners that may not yet have transactions.
Step 4: Finish the Setup
Once all properties and owners have been selected:
Review your selections
Select Finish
Your Bank Group is now ready to be used for account reconciliation.
Best Practices for Bank Groups
To keep reconciliations organized and accurate:
Use clear and consistent naming conventions
Group only properties sharing the same bank account
Verify owner assignments carefully
Review groups regularly if ownership changes
Keep separate operating and trust accounts in different groups
Proper setup makes month-end reconciliation significantly faster and easier.
Frequently Asked Questions
What happens if I select the wrong owner?
Selecting the incorrect owner can cause reconciliation mismatches and inaccurate accounting records. Always confirm the owner matches the property before finishing the group setup.
Can I edit a Bank Group later?
Yes. You can return to Manage Groups to update the group if properties or ownership change.
Why can’t I see my property in the list?
The property may not yet have accounting activity recorded. Select View All Owners/Properties to display the full list.
Do I need a separate Bank Group for every property?
Not always. Multiple properties can belong to the same Bank Group if they share the same operating bank account.
What if I use AutoPay?
If you use AutoPay, you should first connect your bank account through the AutoPay settings before working with reconciliation groups. If you have already linked your bank account in Autopay settings you can select the bank account when setting up the group.
Can one owner belong to multiple groups?
Yes, if that owner has properties connected to different operating accounts.
Why is reconciliation important?
Bank reconciliation helps ensure:
Your accounting records match your bank statements
Deposits and payments are accounted for correctly
Errors or missing transactions are identified quickly
Trust accounting remains accurate and compliant
Regular reconciliations are an important part of maintaining healthy property management accounting records.