Payables in Propra
The Payables page in Propra is where you can view and manage all bills that are being posted and paid for. This tab is located under Accounting and helps you keep track of outstanding and completed bill payments.
Expenses will not appear on this page because an expense records that something has already been paid. Since the payment is complete, it does not need to be managed through Payables.
Filtering Your Payables
The Payables page includes several filters to help you quickly find the information you need.
Filter by Team
You can filter payables by team. For example, you may have:
A team based on a manager, such as Ricky
A team for Furnished Units
Other custom teams set up in your account
Selecting a team will display only the bills associated with that team.
Filter by Property
Use the Property dropdown to choose which properties you would like to display.
If you want to quickly clear the property filter, click the funnel icon.
Filter by Date
You can filter bills using preset date options or select a custom date range to display bills from a specific period.
Filter by Status
Switch between:
Outstanding bills
Paid bills
This makes it easy to review unpaid invoices or confirm completed payments.
Search Bar
Use the search bar to quickly locate bills by:
Supplier name
Description
Other searchable details
Sorting the Payables List
The Payables page contains multiple columns that organize your bills and payments.
To sort the list:
Hover over a column title
Click the arrow that appears
Sorting is especially useful when:
Searching alphabetically for supplier names
Looking for a bill with a specific amount
Organizing bills by date or status
Selecting Bills QuicklyThe checkbox in the top left corner of the Payables table includes several quick-select options to help you manage bills more efficiently.
All Bills
Selects all bills currently displayed based on your active filters and searches.
None
Clears all selected bills.
Urgent Bills
Automatically selects bills that are overdue or currently due, prioritizing the bills with the oldest due dates first. This is useful when you want to focus on the most urgent payments first.
Funded Bills
The Funded Bills option scans your outstanding bills and automatically selects only the bills where the owner's operating bank account has enough available funds to cover the full amount.
This feature:
Respects any active filters or searches
Prioritizes bills with the oldest due dates first
Helps ensure payments are only processed for properties with sufficient funds available
Process Payment vs Post
At the top of the page, there are two buttons:
Process Payment
If you are using AutoPay, the Process Payment button allows you to pay bills directly from your bank account through Propra.
Post
The Post button is used to record that a payment was made outside of Propra.
To use either option:
Select the bill(s) you wish to pay using the checkboxes
Process Payment - This allows eligible bills to be processed directly through Autopay. Once you select Process Payment the bill will be sent to the approvals page. Once approved the payment will be sent to the bank for processing.
Post to record that a bill has been paid. This is used when recording manual payments outside of Propra.
Opening a Bill
To open and view a bill:
Click directly on the bill’s line
Do not click the checkbox
The checkbox is only used for selecting bills for processing or posting payments.
Rows and Totals
At the bottom of the page, you can:
Choose how many rows appear per page
View the Total
View the Selected Total for the bills currently selected
This helps you quickly review payment totals before processing or posting payments.
