In some cases, you may notice your own company listed as the owner when creating or reviewing bills, expenses, invoices, or other accounting transactions. This behavior is expected in certain scenarios and is tied to how Propra handles property management accounting.
Why This Happens
When working in accounting (e.g., creating bills, expenses, or invoices), the system allows you to select an owner for each transaction.
By default, the owner assigned to the property asset will appear first
If no owner is assigned to the property, the system will automatically use the company admin (your business) as the owner
Because Propra is designed for property management accounting, your company is always treated as a type of “property” in the system. This ensures that all financial activity has a valid owner tied to it.
Important Note
Even though your business may appear as an owner:
It is not an actual property
It will not appear in your Property List page
It exists only for accounting and system structure purposes
What to Do If You See Your Business as the Owner
If you come across transactions where your company is listed as the owner, it’s important to review them.
This usually means:
The property may not have an owner assigned, or
The transaction was created using your company as the owner
How to Investigate
You can review and locate these transactions in a few places:
Option 1: Receivables or Payables
Go to Receivables or Payables
Search using:
The property name, and
Your company name as the owner
Review the associated transactions
Option 2: General Ledger
Go to the General Ledger
Filter or search for entries where your company is listed as the owner
Review transaction details for accuracy
Impact on Bank Reconciliations
If you are completing a bank reconciliation and notice that a transaction is missing:
It may be because the transaction is tied to your company as the owner instead of the property
Transactions assigned this way will not be grouped with the property’s reconciliation
How to Prevent This
To avoid confusion:
Ensure every property has the correct owner assigned
Double-check the owner field when creating bills, expenses, or invoices
Summary
Seeing your business listed as an owner is typically a result of:
Missing property owner assignments, or
Default system behavior for accounting structure
Reviewing these transactions ensures your records stay accurate and your reconciliations remain complete.