Skip to main content

Reports

Explore all Propra reports in one place. This guide covers financial reports, owner statements, cash flow, receivables and payables, rent rolls, and tax reports—plus what each report shows and how to use them for property management

Written by Karyn Millar

Propra Reports Guide

Income Statements and Balance Sheets

Consolidated Balance Sheet

Description: Balance sheet report consolidating all owners and properties.
What it shows: Total assets, liabilities, and equity across your entire portfolio.


Consolidated Income Statement

Description: Income statement report consolidating all owners and properties.
What it shows: Total income and expenses across all properties and owners.


Monthly Income Statement

Description: Income statement report by month for a specific owner and property.
What it shows: Monthly breakdown of income and expenses for a selected property/owner.


Owner Balance Sheet

Description: Balance sheet report by owner for all owned properties.
What it shows: Financial position (assets, liabilities, equity) for an owner’s full portfolio.


Owner Balance Sheet by Property

Description: Balance sheet report by property for an owner’s portfolio.
What it shows: Financial position broken down by each property under an owner.


Owner Income Statement

Description: Income statement report by owner for all owned properties.
What it shows: Total income and expenses across all properties for a specific owner.


Owner Income Statement by Property

Description: Income statement report by owner for all owned properties.
What it shows: Income and expenses separated by property within an owner’s portfolio.


Property Balance Sheet

Description: Balance sheet report by owner for a specific property.
What it shows: Assets, liabilities, and equity for a single property.


Property Funded Income Statement

Description: Income statement report for a specific property, separating operating and reserve funds.
What it shows: Income and expenses split between operating and reserve accounts.


Property Income Statement

Description: Income statement report by owner for a specific property.
What it shows: Summary of income and expenses for a property.


Property Income Statement Detail

Description: Income statement detail report by owner for a specific property.
What it shows: Detailed line-by-line breakdown of income and expenses.


Bank and Cash Based Reports

Cash vs Payables

Description: Operating bank and account payables balances for all owners by property.
What it shows: Comparison of available cash vs outstanding payables.


Cheque Register

Description: Cheques issued over a period of time.
What it shows: List of all cheques issued, including dates and amounts.


Deposit

Description: Bank account deposits for a date range.
What it shows: All deposits made into bank accounts during the selected period.


Income Payout

Description: Revenue collected in operating bank account and expenses for a specific owner and property.
What it shows: Net payout calculation (income minus expenses) for an owner/property.


Income Payout Variance

Description: Compares owner income payouts to historical averages.
What it shows: Differences between current payouts and past trends.


Management Fees

Description: Management fees charged during a date range.
What it shows: All management fees applied across properties.


Owner Cash Flow Statement

Description: Cash flow statement for the selected period for all properties owned by a specific owner.
What it shows: Cash inflows and outflows across an owner’s portfolio.


Owner Statement of Account

Description: Revenue collected and expenses paid from operating bank account for a specific owner across all properties.
What it shows: Full transaction history impacting an owner’s balance.


Payment Detail

Description: Details for payments made during a date range.
What it shows: Breakdown of all outgoing payments.


Property Cash Flow Statement

Description: Cash flow statement for the selected period for a specific owner and property.
What it shows: Cash inflows and outflows for a single property.


Property Statement of Account

Description: Revenue collected and expenses paid from operating bank account for a specific owner and property.
What it shows: Detailed transaction activity for a property.


Trust Liability Report

Description: Bank accounts for owners by property under management.
What it shows: Trust balances owed to each owner by property.


Accounts Receivable and Payable

Bills and Expenses

Description: Expenses paid and outstanding bills for a specific owner and property.
What it shows: Paid and unpaid vendor bills.


Consolidated Receivables Aging

Description: Outstanding receivable totals by aging buckets for whole portfolio.
What it shows: Total receivables grouped by age (e.g., current, 30, 60, 90+ days).


Consolidated Receivables Aging Detail

Description: Outstanding receivable invoices by aging buckets for whole portfolio.
What it shows: Invoice-level breakdown of aged receivables.


Owner Payables

Description: Outstanding payables for a specific owner.
What it shows: Bills and amounts owed on behalf of an owner.


Payee Statement

Description: Receivable and payable activities for a single payee.
What it shows: Transaction history with a vendor or payee.


Property Payables

Description: Outstanding payables for a specific owner and property.
What it shows: Bills owed for a specific property.


Property Receivables

Description: Outstanding receivables for a specific owner and property.
What it shows: Total unpaid tenant balances.


Property Receivables Aging

Description: Outstanding receivable totals by aging buckets for a specific owner and property.
What it shows: Aging summary of receivables for a property.


Property Receivables Aging Detail

Description: Outstanding receivables by aging buckets for a specific owner and property.
What it shows: Detailed receivables broken down by invoice.


Property Receivables by Unit

Description: Outstanding receivables for a specific owner and property organized by unit.
What it shows: Tenant balances grouped by unit.


Lease and Unit Based Reports

Consolidated Rent Roll

Description: A detailed overview of property rentals, including tenant information, monthly fees, rates, and deposits.
What it shows: Full rent roll across all properties.


Deposits Balances

Description: Refundable deposits collected in trust bank compared to deposit liability account and deposit recorded on lease.
What it shows: Comparison of held deposits vs recorded liabilities.


Property Rent Roll

Description: A detailed overview of property rentals, including tenant information, monthly fees, rates, and deposits.
What it shows: Rent roll for a single property.


Property Unit Fees

Description: A detailed overview of unit fees and unit owner information.
What it shows: Fees assigned to units and ownership details.


Refundable Deposits

Description: Refundable deposits by status from leases active on the selected date for property and owners.
What it shows: Deposit balances by lease status.


Rent Comparison

Description: Compares rent for leases at two dates.
What it shows: Rent changes over time.


Taxes

GST/HST Report

Description: Information required to file GST/HST remittance.
What it shows: Summary of tax collected and paid.


GST/HST Report Detail

Description: Detail for the GST/HST remittance report.
What it shows: Transaction-level tax breakdown.


Balance and Account Reports

Chart of Accounts

Description: A list of all active GL accounts.
What it shows: All accounting accounts used in the system.


Consolidated Trial Balance

Description: Consolidated Trial Balance report showing balances of all properties and owners under management.
What it shows: Account balances across the full portfolio.


Managed Properties

Description: Assets by owner with fees, rates, and contract dates.
What it shows: Overview of managed properties and agreements.


Property General Ledger

Description: All transactions for a specific owner and property by GL account.
What it shows: Full transaction history grouped by account.


Property Reserve Ledger

Description: All capital reserve transactions for a specific owner and property by GL account.
What it shows: Reserve fund activity.


Property Trial Balance

Description: Trial Balance report with balances for selected property and owner.
What it shows: Account balances for a specific property.

Did this answer your question?