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Rent Increase

Learn how to schedule, manage, and track rent increases in Propra using filters, reports, lease tools, and tenant portal notifications.

Written by Karyn Millar

Rent Increases in Propra

The Rent Increases page in Propra displays all leases that are eligible for a rent increase. This feature helps property managers efficiently track and schedule rent adjustments across their portfolio. This tab can be found under the Residential or Commercial units page from the Dashboard Homepage or the Dashboard Dropdown menu.

A lease becomes eligible for a rent increase based on:

  • The lease creation anniversary date

  • The date of the last rent increase

This page makes it easy to review eligible leases, filter results, and process multiple rent increases at once.

Filtering the Rent Increase List

The Rent Increases page includes several filtering options to help narrow down your results.

Filter by Property

Use the Property dropdown to:

  • View all properties

  • Select specific properties

This is useful when reviewing rent increases for a single building or portfolio.

Filter by Lease Term

Use the Lease Term filter to search:

  • All leases

  • Fixed-term leases

  • Month-to-month leases

This helps organize increases based on lease type and renewal structure.

Filter by Last Increase Date

Use the Last Increase Date filter to:

  • View all eligible leases

  • Search using a custom date period

This is especially helpful when reviewing increases due within a specific timeframe.

Search Bar

Use the search bar to quickly locate specific leases by:

  • Owner name

  • Tenant name

  • Unit number

Sorting the Rent Increase List

You can sort the columns by hovering over the column titles.

An arrow will appear allowing you to sort the list by:

  • Alphabetical order

  • Highest or lowest values

  • Other column details depending on the field

For example:

  • Sort owners alphabetically

  • Organize units by increase date

  • Review rent amounts from highest to lowest

Exporting the Rent Increase List

Select the Export button located in the top right to download the current list of eligible rent increases.

This can be useful for:

  • Internal reviews

  • Owner reporting

  • Planning future increases

  • Tracking scheduled rent changes

How to Schedule a Rent Increase

Step 1: Select the Units

Select the unit(s) you would like to increase rent for.

Then click the Increase Rent button in the top right corner.

Step 2: Enter the Increase Details

You will then:

  1. Select the effective start date for the increase

  2. Enter either:

    • A dollar amount
      Or

    • A percentage increase

Not both.

Once completed, click Next.

Step 3: Review the Increases

The review page will display all scheduled increases before they are finalized.

You can make edits by:

  • Double-clicking the increase amount

  • Entering a new amount manually

This allows you to customize increases individually before approval.

Step 4: Finish the Increase

Once reviewed:

  1. Click Finish

  2. The rent increase will be scheduled

The system will then apply the increase based on the selected effective date.

Managing Scheduled Rent Increases

Once a rent increase has been scheduled:

  • The increase will appear on the Lease page under the Total Monthly Rent Fees in purple text with an up arrow

  • Property managers can manage scheduled increases from the Lease Financial page

Scroll down to the Rent Rate Schedule box and select the three dot menu to edit

From here you can enter or edit the scheduled date for the increase and enter or edit the new amount. Click Save.

  • Tenants will also see the upcoming increase in their Tenant Portal

This allows all parties to clearly view upcoming rent changes and helps maintain transparency regarding future rental amounts.

Viewing Scheduled Rent Increases

If you would like to review rent increases that have already been scheduled, you can pull the Rent Comparison Report in Propra.

This report is useful for:

  • Reviewing upcoming rent changes

  • Comparing previous rent amounts to new amounts

  • Confirming increases were scheduled correctly

  • Reviewing increases across multiple properties or units

  • Providing reporting for owners or management teams

The Rent Comparison Report helps give a clear overview of current and future rental pricing across your portfolio.

To pull this report go to Accounting>Reports>Rent Comparison

Common Errors

Lease Is Set to End

If a lease is scheduled to end, the rent increase may not be allowed.

For example:

  • A fixed-term lease ending soon

  • A lease already marked for termination

The system prevents increases on leases that are not expected to continue beyond the scheduled increase date.

If needed:

  • Review the lease end date

  • Renew or extend the lease first

  • Then return to schedule the increase

Why Use the Rent Increases Page?

The Rent Increases feature helps property managers:

  • Track eligible leases automatically

  • Manage increases across multiple properties

  • Reduce manual calculations

  • Schedule increases in bulk

  • Maintain organized lease records

Using the Rent Increases page streamlines the rent review process and helps ensure increases are applied consistently and on time.


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