Propra's Monthly Administrative Checklist

Daily

Tenant and Owner Communication

Respond to emails, calls, messages and addressed concerns

Maintenance Management

Log new requests, follows up on status of current requests, coordinates with vendors and contractors

Vendor Management

Confirm appointments, tracks progress, approve invoices

Emergency Response

Urgent property issues on site

Weekly

Financial Oversite

Review cash flow reports, approve expenses, and reconcile accounts

Lease Management

Track lease expirations, send renewal notices, review documents

Maintenance Scheduling

Schedule and inspect repairs

Staff Management

Check ins and meetings

Vacancy Management

Overseeing available units, conduct showings, and screen applicants

Compliance Reviews

Ensure properties are meeting legal, safety and regulatory standards

Monthly

Financial Reporting

Prepare owner statements , budget reports, and reconcile accounts

Lease audits

review lease expiries, insurance expiries, rent increases, ensure tenant compliance

Maintenance Audits

Assess property conditions and schedule seasonal maintenance

Vendor Management

Evaluate vendor performance and negotiate contracts if needed

Owner Meetings

Provide property updates, discuss financials, and address concerns

Market Analysis

Monitor local rental rates and adjust rents as needed

Policy Updates

Review and update operation policies based on legal changes or best practices