New leases can be added on a unit or can be automatically generated when an application is approved in a Campaign.
To create a lease on a unit:
Locate the unit you are wanting to add a new or upcoming lease to.
If the unit is currently empty, click Create Lease; if there is an existing lease, click Add Upcoming Lease.
Select the Lease Term type as 1 year, month-to-month, or a custom term which can be defined in monthly or yearly increments.
In the terms table, double click or use the pencil next to the dates to edit the Lease start and end dates.
Clicking the toggle next to Auto Renew will allow you to define whether you would like to auto-renew this lease for a monthly, yearly, or custom term.
Click Next: Additional Provisions.
Define whether pets, parking, storage, and smoking are allowed along with any utilities included as part of the lease.
Click Next: Payment Details
Enter the base rent in Starting Rent. Enter the Security Deposit*
If accounting is activated, when the lease is created a journal entry for the security deposit amount will automatically be created in the Receivables table.
If there is a rent schedule or rent incentive, selecting to activate either of those will present additional options and prompts for more details.
If there are additional monthly fees, you can use the dropdown list to select the appropriate fees and then fill in the amounts once your options are selected.
Click Next: Select Residents.
Existing tenants can be added by searching for their name or email address. If you need to create a new tenant, select Add New Tenant and follow the prompts.
Click Next: Review Residents
Select which of your tenants are lease holders and who will be responsible for paying the rent. If more than one tenant is selected as a payee, you can adjust the amount that each is obligated to pay.
To send the welcome email from Propra that includes instructions for accessing the tenant portal and requesting maintenance, turn the toggle on for Send all residents a welcome email?
Click Next: Payee Details.
Here you can define the preferred payment method for the tenant. By doing so, you'll be able to automate the posting process for deposits when it comes to fee collection.
Click Create Residency.
The lease will now be created and attached to the unit.